EUROPEAN COMMISSION
PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about the processing and the protection of your personal data.
Processing operation: Call for applications and the subsequent selection of candidates for the Lindau Nobel Laureate meetings.
Data Controller: European Commission, Directorate-General for Education, Youth, Sport and Culture - Directorate for Innovation, Digital Education and International Cooperation - Unit C.2 Marie Skłodowska-Curie Actions.
Table of Contents
1. Introduction
2. Why and how do we process your personal data?
3. On what legal ground(s) do we process your personal data?
4. Which personal data do we collect and further process?
5. How long do we keep your personal data?
6. How do we protect and safeguard your personal data?
7. Who has access to your personal data and to whom is it disclosed?
8. What are your rights and how can you exercise them?
9. Contact information
10. Where to find more information
1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
This privacy statement concerns the processing operation Call for applications and the subsequent selection of candidates for the Lindau Nobel Laureate meetings undertaken by Directorate-General for Education, Youth, Sport and Culture - Directorate for Innovation, International Cooperation and Sport - Unit C.2 Marie Skłodowska-Curie Actions as presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: Via a call for applications, the European Commission collects, personal and professional information to identify and nominate bright, young, Marie Skłodowska-Curie fellows who meet the selection criteria of the Lindau Nobel Laureate meetings' organisers.
Your personal data will not be used for an automated decision-making including profiling.
This is without prejudice to the possible transmission of personal data to EU bodies or institutions in charge of audit or inspections in accordance with the EU Treaties.
3. On what legal ground(s) do we process your personal data
We process your personal data, because processing is necessary for the performance of a task carried out in the public interest (Article 5(1)(a) of Regulation (EU) No 2018/1725), and in line with the policy objectives of the Marie Skłodowska-Curie Actions, as set out in the part III of the Horizon 2020 Work Programme 2018-2020 (European Commission Decision C(2019)4575 of 2 July 2019).
4. Which personal data do we collect and further process?
In order to carry out this processing operation the Data Controller will collect the following categories of personal data:
▪ Name;
▪ Gender;
▪ Nationality;
▪ Date of birth;
▪ Contact details (e-mail address, telephone number, mobile telephone number, affiliation, country of residence and country of research);
▪ Information for the evaluation of selection criteria or eligibility criteria: expertise, technical skills and languages, educational background, professional experience including details on current and past employment, such as recommendation letter(s).
▪ Photographs/pictures taken at the meeting. You will be asked to give your consent in the call for applications.
All data is collected on a voluntary basis. In some cases, namely for the recommendation letter(s), data can be obtained directly from the referee(s), but on your request.
5. How long do we keep your personal data?
The Data Controller only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for a maximum of 1 year after the meeting, unless extended due to pandemics or other events considered as force majeure. An overview of the selection outcome is kept for scientific and historical research purposes for an undefined period of time unless the data subject objects or requests the removal of this information.
6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
The Data Controller creates personal profiles (name, e-mail address and recommendation letter(s)) for each of the selected candidates in the Lindau Nobel Laureate meetings' database for their final selection.
Following the meeting, the Data Controller may publish photos from the meeting, including, and where available, names of data subjects, as clarified under heading 4.
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access your personal data and to rectify them in case your personal data is inaccurate or incomplete. Under certain conditions, you have the right to restrict the processing of your personal data and to object to the processing.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a), on grounds relating to your particular situation.
To the extent you consented to the publication of some of your personal data, including photographs/pictures taken of you, you can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Any request for access to personal data will be handled within one month. Any other request mentioned above will be addressed within 15 working days.
9. Contact information
- The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, (EAC UNITE-C2@ec.europa.eu) European Commission, Directorate-General for Education, Youth, Sport and Culture - Directorate for Innovation, Digital Education and International Cooperation -
Unit C.2 Marie Skłodowska-Curie Actions.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following record reference: DPR-EC-05527.1.